We’d all like to be more productive. You don’t often hear people say, Geez I get so much done all the time – it’s awesome! And we all struggle, at least occasionally, with flagging motivation or procrastination or self doubt in the office. These challenges can take time and work to overcome. But there are simple things you can do outside your head and in a matter of moments to remove certain obstacles to productivity. Here are three.
1. Create zones
If your work space is one giant clump of technology, paperwork and random business paraphernalia, then sitting down to do any task becomes more complicated and time-consuming than it needs to be. Instead, think about the types of work you usually do, and carve out a zone for each one. For instance, in my office I have:
- A computer zone, with my iMac, keyboard and trackpad. Nothing else goes in this area.
- A writing/planning/cogitating zone. This is a clear desk space.
- Shelves, where I keep books I’m currently referring to and folders for current projects.
- A filing cabinet for reference papers. I’m ruthless and keep very little.
- A reading zone, with an armchair, directional lamp and coffee table for that most essential reading tool – a cup of strong coffee.
2. Have fewer filing categories
This goes for anywhere you have stuff categorised – filing cabinets, computer files, app folders on your phone. The more categories you have, the more effort it takes to file something – so the more likely you are to procrastinate when you need to get things out of your workspace. Not only that, but finding things takes longer too. The more categories, the more places something could be. Did I put it there? Or maybe there? Rather, stick to a few filing categories. And ditch the ‘miscellaneous’ category – it’s the Bermuda triangle of filing.
3. Get rid of clutter
If something isn’t relevant to your work, then get it out of your office. Put it where it belongs in your house, or get rid of it altogether. If a shortage of space makes this impractical, then re-define what you think of as your work area. Move the laundry basket or sewing machine into a corner and designate a work-only zone. Whether you have a large office or just part of a desk, a radical office declutter is a great way to give yourself more physical and mental space for getting stuff done. So there you are – three ways to boost your productivity that involve zero self-analysis. Will you give them a try?
