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337

 – How ChatGPT Can Revolutionise Your Project Planning in 2026 with Belinda Weaver

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Hosted by HerBusiness

On air:

4 December 2025

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What if EVERY client project, business building campaign, or idea automatically appeared in your calendar… so you could sit down at your desk, ready to work?

That’s not the reality for most of us as business owners. A huge chunk of time goes to project planning.

But Belinda Weaver, copywriter, coach, and CEO of Copywriting Matters has discovered a brand new system that makes project planning SO much faster and more organised.

Today, she’s sharing her ChatGPT Project Planning System (with all of the prompts she used!) so you can have your calendar auto-populated with tasks – taking the mental load off you completely.

 

Download Your Free Project Management Prompts

Grab this game-changing project management resource from Belinda Weaver of Copywrite Matters. (Click to copy to your own Google Drive folder)

 

Here’s What You’ll Learn in This Episode: 

  • How you can use ChatGPT to organise upcoming projects, break down tasks, and automatically upload them into your calendar.
  • How to take the burden of planning, scheduling, and delegating out of your everyday workflow
  • The prompts to use in order to break a big, overwhelming project into clear, sequential tasks so nothing gets forgotten
  • Why AI can help you uncover hidden time-vacuums, and start planning enough time to get everything done
  • How Belinda gets ChatGPT to create a detailed, week-by-week plan that factors in your working days, deliverables, client preferences, start/finish dates, white space, and non-negotiables.
  • Why seeing a birds-eye-view of your calendar or project instantly reveals hidden problems with capacity (and how to stop overloading yourself!).
  • How to use ChatGPT the RIGHT way — and get better quality outputs (hint: it all starts with your prompts!)

 

 

Mentioned in This Episode:

The HerBusiness Network

Belinda’s ChatGPT Guide (and Walkthrough Video)
https://docs.google.com/document/d/1v4uWG0t7Reqs1mKyU_UnMNGMvDp27Xgw1ITNdrL7tEE/copy=

Want Belinda’s Eyes on Your Copy? Complete Your First Impressions Audit Here
https://y4vmyamwjws.typeform.com/to/ruwrwTVO

Claire Harrison, Harrison HR

Episode 335 of the HerBusiness Podcast
How to Build a Business Plan for 2026 That Doesn’t Burn You Out

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About the host

Suzi Dafnis

Hi there. I’m Suzi Dafnis, CEO at HerBusiness. My BIG passion is helping women business owners to grow and scale their business, so that they can create their ideal lifestyle and make a difference in the world. Every day I am inspired by the more than 30,000 amazing women (and men!) in our community and I love finding the best education, mentors, and resources from around the globe, to help them get the skills, knowledge, and support they need to succeed. It’s been my privilege to lead HerBusiness (formerly The Australian Businesswomen’s Network) for the past 23 years (two+ decades – WOW!) because, whilst I’ve enjoyed success in business, I’ve also experienced the highs and the lows – sometimes you can feel on top of the world and in control and other times you can feel isolated, exhausted and stuck. What has made the biggest difference for me has always been having great people around me and having a lifelong commitment to learning. That’s why I am so passionate about the work we do here at HerBusiness – providing a Connection Network for women in business to get the mentors, contacts, referrals, knowledge, and skills they need to grow their confidence, make more money, build their businesses, expand their network and create the lives they love. My entrepreneurial journey started in the spare room of my Sydney apartment in 1994 when my business partner and I started a boutique events company that represented speakers and authors from the USA, here in Australia. Over the years I’ve grown multiple multi-million dollar businesses in the events, publishing and education niches – with teams in Australia, New Zealand, and the USA. Not everything has worked and there has been a degree of trial and error, and a lot of bumps in the road. But I have always had a strong commitment to always surrounding myself with great mentors and like-minded peers – a Connection Network that I can depend on and who can depend on me to be there for them too. I truly do what I love, every day.  

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About the guest(s)

Belinda Weaver

Belinda Weaver

Belinda Weaver is a copywriter who writes copy that sticks like Velcro and sells like hell. With 15 years as a copywriter and 197+ businesses under her belt (with at least one six-figure sales page in the wild), she helps entrepreneurs make a killer first impression with copy that sounds like them — only better. As a copy coach, she's guided hundreds of copywriters in building thriving businesses that fit their lives, instead of burning them out. An Aussie living in the U.S., she shares her home with her husband, two daughters, and one gloriously needy pug.

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